Council meeting catchup - 7 February 2024

Moved Crs Martin/Sirakoff

That Council:

1. Waives permit fees valued at $35,000 for the Clarendon and Coventry Streets Business Association to assist in completing their Heritage Verandah Upgrade project.

PROCEDURAL MOTION

Moved Cunsolo/Baxter

That the item be deferred to the next available Council meeting being 21 February 2024.

A vote was taken and the PROCEDURAL MOTION was CARRIED unanimously.

Moved Crs Nyaguy/Martin

That Council:

1. Directs the CEO, or their delegate, to establish the costs and time frame for the reinstatement and ongoing management of the Captain Cook statue in Catani Gardens and to provide this information to Councillors and the community in an appropriate format.

2. Directs the CEO, or their delegate, continue the repair work of the damaged Captain Cook statue and reinstates it.

3. Directs the CEO, or their delegate, to conduct a community engagement process to understand community views on the location and context of the Captain Cook statue.

A vote was taken and the MOTION was LOST.

Cr Clark called for a DIVISION.

FOR: Crs Baxter, Crawford, Martin and Nyaguy

AGAINST: Crs Bond, Sirakoff, Pearl, Clark and Cunsolo

A vote was taken and the MOTION was LOST.

Purpose

1.1 To provide Council with a regular update from the Chief Executive Officer regarding Council’s activities and performance.

MOVED Crs Bond/Clark

That Council:

3.1 Notes the CEO Report – Issue 102 (provided as Attachment 1).

A vote was taken and the MOTION was CARRIED.

Purpose

1.1 To provide the engagement feedback from clients, community, Councils advisory committees, community groups and staff on the proposed future service delivery model for older people - the Village Model.

MOVED Crs Bond/Cunsolo

That Council:

3.1 Acknowledges the ongoing commitment to supporting older people to age positively in our community.

3.2 Notes that the Commonwealth Aged Care Reforms drive a need for Council to review the way it delivers services to older people to ensure it is viable, relevant, effective and efficient, sustainable and demonstrates best value to the community.

3.3 Notes the feedback from staff, clients, community, advisory committees, community groups and unions received through the formal consultation process will inform and shape the future model of service delivery for older people.

3.4 Thanks everyone who provided feedback on the proposed future model of service delivery for older people- the Village model.

A vote was taken and the MOTION was CARRIED.

Purpose

1.1 To outline the key actions of the draft South Melbourne Structure Plan

1.2 To seek endorsement of the draft South Melbourne Structure Plan and supporting documents for community and stakeholder consultation.

MOVED Crs Pearl/Bond

That Council:

3.1 Notes the draft South Melbourne Structure Plan in Attachment 1.

3.2 Notes the South Melbourne Structure Plan Background Report in Attachment 2.

3.3 Notes the supporting documents listed in section 4.6 of this report.

3.4 Endorses the draft South Melbourne Structure Plan, background report and supporting documents for community and stakeholder consultation.

3.5 Authorises the Chief Executive Officer (or their delegate) to make any minor editorial changes to the draft South Melbourne Structure Plan prior to publication for consultation.

A vote was taken and the MOTION was CARRIED unanimously.

Purpose

1.1 To consider the written submissions received by Council and to hear persons speaking in support of their submissions pursuant to the statutory process to renew the Fitzroy Street Special Rate and Charge for 2024 – 2029.

MOVED Crs Bond/Nyaguy

That Council:

3.1 Considers all written submissions and hear persons who have requested to speak in support of their submissions in respect to the proposed Fitzroy Street Special Rate and Charge 2024 - 2029 and in accordance with sections 163A, 163B and 223 of the Local Government Act 1989.

3.2 Notes it will make a formal decision on whether to declare the Fitzroy Street Special Rate and Charge 2024 - 2029 at its ordinary meeting on 17 April 2024.

A vote was taken and the MOTION was CARRIED unanimously.

Purpose

1.1 To consider the written submissions received by Council and to hear persons speaking in support of their submissions pursuant to the statutory process to renew the Acland Street Village Special Rate and Charge for 2024 – 2029.

MOVED Crs Bond/Sirakoff

That Council:

3.1 Considers all written submissions and hear persons who have requested to speak in support of their submissions in respect to the proposed Acland Street Village Special Rate and Charge 2024 - 2029 and in accordance with sections 163A, 163B and 223 of the Local Government Act 1989.

3.2 Notes it will make a formal decision on whether to declare the Acland Street Village Special Rate and Charge 2024 - 2029 at its ordinary meeting on 17 April 2024.

A vote was taken and the MOTION was CARRIED unanimously.

Purpose

1.1 To appoint a chairperson of the Audit and Risk Committee for 2024.

1.2 To seek the Council’s approval to appoint an independent member to the City of Port Phillip Audit and Risk Committee.

MOVED Crs Cunsolo/Clark

That Council:

3.1 Appoints Brian Densem to the position of Chairperson of the City of Port Phillip Audit and Risk Committee for the 2024 calendar year, commencing 01 January 2024 through to 31 December 2024.

3.2 Extends Helen Lanyon’s tenure as an independent member of the City of Port Phillip audit and Risk Committee for an additional three years, commencing 01 January 2024.

A vote was taken and the MOTION was CARRIED unanimously.

Purpose

1.1 To approve the new appointments as an Authorised Officer pursuant to the Planning and Environment Act 1987.

MOVED Crs Crawford/Nyaguy

That Council:

3.1 Approves the Instrument of Appointment and Authorisation at Attachment 1 and Attachment 2.

3.2 Affixes the common seal of Council to the Instrument of Appointments.

A vote was taken and the MOTION was CARRIED unanimously.

MOVED Crs Pearl/Nyaguy

That Council resolves to move into confidential to deal with the following matters pursuant to section 66(2) of the Local Government Act 2020:

17.1 JL Murphy Community Pitch Synthetic Field - Budget Request 3(1)(a) Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released.

Reason:

The information provided within this briefing contains detailed information on:

• Approach for project contingency

• Approach for project Soil contamination

• The procurement approach for the project, including ways to mitigate a failed procurement. Releasing this information would reduce Council’s negotiation stance if information is released prior to procurement, in February 2024.

A vote was taken and the MOTION was CARRIED.