Delegated and Advisory Committees

The purpose of the Audit and Risk Committee is to provide oversight to Council on the effectiveness of the organisation's systems, processes and culture for managing risk (the things that might go wrong) and complying with its legal and financial obligations.

• Audit and Risk Committee Charter July 2024 (PDF 475KB)
• Audit and Risk Committee Charter July 2024 (DOCX 305KB)

Councillor Committee Representatives: Cr Louise Crawford (Mayor), Cr Bryan Mears.

The purpose of the CEO Employment Matters Committee is to advise and assist Council in fulfilling its responsibilities concerning CEO employment matters including recruitment and appointment, performance and any other matters that may arise from time to time.

Councillor Committee Representatives: Cr Louise Crawford (Mayor), Cr Bryan Mears, Cr Alex Makin, Cr Justin Halliday

The purpose of the Art Acquisition Reference Committee is to assist Council by providing advice and expertise in relation to Council’s visual art acquisition program.

View the:

• Art Acquisition Reference Committee Terms of Reference (DOCX 36 KB) (updated March 2017)
• Art Acquisition Reference Committee Terms of Reference Accessible Version (DOCX 24 KB) (updated March 2017)
• Art Acquisition Reference Committee Instrument of Delegation (PDF 685 KB).

Councillor Committee Representative: Cr Serge Thomann

The Business Advisory Group aims to define a future vision for the City's economy. This will increase economic activity and help to create jobs.

The group was established in September 2020.

• Business Advisory Group terms of reference (PDF 316 KB)
• Business Advisory Group terms of reference (PDF 272 KB)

Councillor Committee Representatives: Cr Beti Jay, Cr Serge Thomann

The Cultural Heritage Reference Committee (CHRC) assists Council by providing advice and feedback in relation to cultural heritage and local history. View the:

• Cultural Heritage Reference Committee Terms of Reference (DOCX 92 KB) (updated September 2019)
• Cultural Heritage Reference Committee Instrument of Delegation (PDF 1 MB).

Councillor Committee Representative: Cr Libby Buckingham 

To provide advice on the strategic direction of the Esplanade Market including the:

• Esplanade Market Strategic Plan
• implementation of the Strategic Plan directions
• development of marketing and advertising strategy
• communication mechanisms with stallholders, community and other stakeholders
• business and operational planning.

View the:

• Esplanade Market Reference Committee Terms of Reference (PDF 287 KB)
• Esplanade Market Reference Committee Terms of Reference (DOCX 271 KB)

Councillor Committee Representatives: Cr Bryan Mears, Cr Beti Jay 

The Friends of Suai Community Reference Committee promotes the Friends of Suai Covalima (East Timor) program across the Port Phillip community, and promotes and assists with ongoing relationships between the Port Phillip and Suai communities.

The Committee comprises local community members with a variety of backgrounds and interests, a Council representative and key City of Port Phillip staff.

For more information, view the Friends of Suai pages.

• Friends of Suai Covalima Community Reference Committee Terms of Reference (PDF 282 KB) 
• Friends of Suai Covalima Community Reference Committee Terms of Reference (DOCX 282 KB) 

Councillor Committee Representative: Cr Serge Thomann 

The purpose of the LGBTIQA+ Advisory Committee is to provide advice and feedback to Council on matters that affect LGBTIQA+ residents, businesses, and community members who live, work and visit the City.

View the:

• LGBTIQA+ Advisory Committee Terms of Reference (PDF 313 KB)
• LGBTIQA+ Advisory Committee Terms of Reference (PDF 275 KB)
• LGBTIQA+ Advisory Committee Annual Report 2023/24 (PDF 1711KB)

Councillor Committee Representative: Cr Serge Thomann 

The purpose of the Multicultural Advisory Committee (MAC) is to assist Council by providing advice and feedback on all issues and opportunities that affect all multicultural communities in the City of Port Phillip.

View the

• Multicultural Advisory Committee Terms of Reference (PDF 314 KB).
• Multicultural Advisory Committee Terms of Reference (DOCX 274KB).

Councillor Committee Representative: Cr Libby Buckingham 

The Older Persons Advisory Committee (OPAC) advises on issues affecting the health and wellbeing of older residents in Port Phillip.

It is a representative group of Port Phillip residents aged 55 and over, some with a disability, who are passionate about the role of older people in the community, and keen to share skills and experience for the common good of older people.

View the:

• Older Persons Advisory Committee Terms of Reference (PDF 305 KB) 
• Older Persons Advisory Committee Terms of Reference (DOCX 275 KB) 

Councillor Committee Representative: Mayor Louise Crawford, Cr Libby Buckingham (shared appointment)

The South Melbourne Market (SMM) Committee has the responsibility of overseeing the Market on behalf of Council.

The SMM Committee provides advice to management team on strategy, licensing, operations and marketing.

• Committee Charter - 2023 (PDF 195 KB)
• Instrument of Delegation - 19 July 2023 (PDF 468 KB)

Visit the South Melbourne Market website.

Councillor Committee Representatives: Cr Alex Makin, Cr Beti Jay 

The Youth Advisory Committee (YAC) acts as an advisory committee to Council on issues that are important to young people in the City of Port Phillip community. The YAC play an important role in advising Council on what matters to young people.

View the:

• Youth Advisory Committee Terms of Reference (DOC 100 KB)
• Youth Advisory Committee Terms of Reference (PDF 100 KB)

Councillor Committee Representative: Cr Rod Hardy 

The Community Grant Assessment Panel is convened annually by the Grants Program and Community Projects Officer to assess applications for community grants of up to $10,000.

The Panel makes recommendations for grants funding to Council through Council Officers.

For more information, view the Community Grants Funding page.

View the:

• Community Grants Assessment Panel Reference Committee Terms of Reference (PDF 256 KB) (reviewed January 2018)
• Community Grants Assessment Panel Reference Committee Terms of Reference (DOCX 22 KB) (updated January 2017).

Councillor Committee Representatives: Cr Bryan Mears, Cr Libby Buckingham 

To assist Council by providing advice and recommendations in relation to applications to the Cultural Development Fund according to the published guidelines.

The Cultural Development Fund aims to assist and encourage artists and organisations to develop and realise creative projects.

View the Cultural Development Fund Committee Terms of Reference 2023 (PDF 361 KB) 

Councillor Committee Representative: Cr Heather Cunsolo 

The Quick Response Grant Program are small grants available at short notice to eligible organisations and individuals throughout the year. The grants support the establishment and delivery of valuable services, programs, activities, and events to the City of Port Phillip community.

Read more about Quick Response Grant Program

Councillor Committee Representatives: Cr Lousie Crawford (Mayor), Cr Alex Makin 

The Rupert Bunny Foundation Visual Arts Fellowship Reference Committee provides strategic advice and expertise to Council, and recommendations to the Rupert Bunny Foundation Committee, on the dispersal of Rupert Bunny Funds according to the VCF-RBF Deed of Trust.

View the:

• Rupert Bunny Foundation Visual Art Fellowship Reference Committee Terms of Reference (DOCX 36 KB) (updated March 2017)
• Rupert Bunny Foundation Visual Arts Fellowship Reference Committee Terms of Reference Accessible Version (DOCX 24 KB) (updated March 2017).

Councillor Committee Representative: Cr Heather Cunsolo