Documents available for public inspection

Council has a number of documents, records and processes available for public inspection.

The City of Port Phillip is Committed to being open and Transparent. The Public Transparency Policy (PDF 344 KB) was adopted by Council on 19 August 2020.

Council's official documents:

Document detailAvailable
Plans and Reports, Policies and Strategies adopted by CouncilStrategies, policies and plans
Project and service plans*To be published once available
Grant application, tenders and tender evaluation material (excluding confidential information)*To be published once available
Service agreements, contracts, leases and licences*To be published once available
Terms of reference or charters for Advisory Committees Special and Advisory Committees
Council Plan and Budget and Long Term Financial StrategyCouncil Plan and Budget 2020/21 including 10-year financial outlook
Previous Council Plans and Budgets
Annual ReportAnnual Report
High-level Organisation StructureWho We Are (Organisational Structure)
CEO ReportsPerformance Reporting

Process information:

Document detailAvailable
Complaints handling processesComplaints

Council records

Document detailAvailable
Council Meetings Agendas and Minutes

Archive years on request from Governance via our Online Services.

Other publicly available information:

Document detailAvailable
Registers of gifts, benefits and hospitality offered to Councillors or Council Staff

Councillors - Gift and Hospitality register as at 30 June (XLS 28 KB)

Officers - Gift and Hospitality register as at 30 June 2021 (XLS 29 KB)

Registers of travel undertaken by Councillors or Council StaffCouncillors and Officers Staff Travel Register as at 30 June 2021 (XLS 15 KB)
Registers of Conflicts of Interest disclosed by Councillors or Council StaffCouncillors and Officers Conflict of interest register ongoing (XLS 27 KB)
Submissions made by Council*Register is currently under construction. In the meantime, any submissions made by Council can be seen on our Meetings and Agendas pages.
Register of donations and grants made by Council

Funds, Grants and Subsidies

Community Grants Program 2020/21

Register of leases entered into by Council, as lessor and lessee, (excluding confidential information)Property leases register as at 1 March 2021 (PDF 780KB)
Register of DelegationsRegister of Delegations are available on Councils Good Governance page
Register of Authorised officersRegister of Authorised Officers (XLS 24KB)
Register of Election campaign donations

Election Campaign Donation Summary 2020 (PDF 78KB)

Summary of Personal InterestsCouncillors - Personal Interest Summary (PDF 156KB)
Officers - Personal Interest Summary(PDF 250KB)

Data sets

For information on the data sets we're sharing, visit the Australian Government's Data.

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