Documents available for public inspection
The City of Port Phillip is Committed to being open and Transparent. The Public Transparency Policy (PDF 485 KB) was adopted by Council on 6 December 2023.
Council's official documents:
| Document detail | Available |
|---|---|
| Plans and Reports, Policies and Strategies adopted by Council | Strategies, policies and plans |
| Project and service plans | *To be published once available |
| Grant application, tenders and tender evaluation material (excluding confidential information) | *To be published once available |
| Service agreements, contracts, leases and licences | *To be published once available |
| Terms of reference or charters for Advisory Committees | Special and Advisory Committees |
| Council Plan and Budget and Long Term Financial Strategy | Council Plan and Budget 2021/31 including 10-year financial outlook Previous Council Plans and Budgets |
| Annual Report | Annual Report |
| High-level Organisation Structure | Who We Are (Organisational Structure) |
| CEO Reports | Performance Reporting |
Process information
| Document detail | Available |
|---|---|
| Complaints handling processes | Complaints |
Council records
Council Meetings Agendas and Minutes:
Request previous years agendas and minutes on My Port Phillip.
Other publicly available information
| Document detail | Available |
|---|---|
| Registers of gifts, benefits and hospitality offered to Council Staff | Staff Gift and Hospitality Register as at 30 September 2024 (PDF 180KB) |
| Registers of Conflicts of Interest disclosed by Councillors or Council Staff | Councillors and Officers Conflict of Interest register as at 19 February 2025 (PDF 175KB) |
| Submissions made by Council | *Register is currently under construction. In the meantime, any submissions made by Council can be seen on our Meetings and Agendas pages. |
| Register of donations and grants made by Council | |
| Register of leases entered into by Council, as lessor and lessee, (excluding confidential information) | Property leases register July 2024 (PDF 194KB) |
| Register of Delegations | Register of Delegations are available on Councils Good Governance page. |
| Register of Authorised officers | In accordance with the requirements of the Local Government Act 1989 Council's must keep a public Register of Authorised Officers appointed under section 224 as Authorised Officers. Council maintains a register of authorised officers, which is available for public inspection by request. |
| Register of Election campaign donations | Election Campaign Donation Summary 2024 (PDF 99KB) |
| Summary of Personal Interests | Councillors Personal Interest Summary submitted in December 2024 (PDF 159 KB) Officers - Personal Interest Summary submitted in September 2024 (PDF 267KB) |
Data sets
For information on the data sets we're sharing, visit the Australian Government's Data.