Documents available for public inspection

Council has a number of documents, records and processes available for public inspection.

The City of Port Phillip is Committed to being open and Transparent. The Public Transparency Policy (PDF 485 KB) was adopted by Council on 6 December 2023.

Council's official documents:

Document detail	Available
Plans and Reports, Policies and Strategies adopted by Council	Strategies, policies and plans
Project and service plans	*To be published once available
Grant application, tenders and tender evaluation material (excluding confidential information)	*To be published once available
Service agreements, contracts, leases and licences	*To be published once available
Terms of reference or charters for Advisory Committees	Special and Advisory Committees
Council Plan and Budget and Long Term Financial Strategy	Council Plan and Budget 2021/31 including 10-year financial outlook Previous Council Plans and Budgets
Annual Report	Annual Report
High-level Organisation Structure	Who We Are (Organisational Structure)
CEO Reports	Performance Reporting

Document detail	Available
Complaints handling processes	Complaints

Council Meetings Agendas and Minutes:

Document detail	Available
Registers of gifts, benefits and hospitality offered to Council Staff	Staff Gift and Hospitality Register as at 30 June 2025 (PDF 206 KB) Councillor Gift and Hospitality Register as at 30 June 2025 (PDF 119 KB)
Registers of Conflicts of Interest disclosed by Councillors or Council Staff	Councillors and Officers Conflict of Interest register as at 19 February 2025 (PDF 175KB)
Submissions made by Council	*Register is currently under construction. In the meantime, any submissions made by Council can be seen on our Meetings and Agendas pages.
Register of donations and grants made by Council	Funds, Grants and Subsidies
Register of leases entered into by Council, as lessor and lessee, (excluding confidential information)	Property leases register July 2024 (PDF 194KB)
Register of Delegations	Register of Delegations are available on Councils Good Governance page.
Register of Authorised officers	In accordance with the requirements of the Local Government Act 1989 Council's must keep a public Register of Authorised Officers appointed under section 224 as Authorised Officers. Council maintains a register of authorised officers, which is available for public inspection by request.
Register of Election campaign donations	Election Campaign Donation Summary 2024 (PDF 99KB)
Summary of Personal Interests	Councillors Personal Interest Summary submitted in March 2025 (PDF 159 KB) Officers - Personal Interest Summary submitted in March 2025 (PDF 270 KB)

For information on the data sets we're sharing, visit the Australian Government's Data.