Documents available for public inspection

Council has a number of documents, records and processes available for public inspection.

The City of Port Phillip is Committed to being open and Transparent. The Public Transparency Policy (PDF 485KB) was adopted by Council on 6 December 2023.

Council's official documents:

Document detailAvailable
Plans and Reports, Policies and Strategies adopted by CouncilStrategies, policies and plans
Project and service plans*To be published once available
Grant application, tenders and tender evaluation material (excluding confidential information)*To be published once available
Service agreements, contracts, leases and licences*To be published once available
Terms of reference or charters for Advisory Committees Special and Advisory Committees
Council Plan and Budget and Long Term Financial StrategyCouncil Plan and Budget 2021/31 including 10-year financial outlook
Previous Council Plans and Budgets
Annual ReportAnnual Report
High-level Organisation StructureWho We Are (Organisational Structure)
CEO ReportsPerformance Reporting

Process information:

Document detailAvailable
Complaints handling processesComplaints

Council records

Council Meetings Agendas and Minutes:

2024 | 2023 | 2022 | 2021 | 2020

Request previous years agendas and minutes on My Port Phillip.

Other publicly available information

Document detailAvailable
Registers of gifts, benefits and hospitality offered to Council Staff

Staff - Gift and Hospitality Register as at 27 February 2024 (PDF 180KB)
Councillors - Gift and Hospitality Register as at 27 February 2024 (PDF 202KB)

Registers of travel undertaken by Councillors or Council StaffCouncillors and Officers Staff Travel Register as at 30 September 2021 (XLS 15KB)
Registers of Conflicts of Interest disclosed by Councillors or Council StaffCouncillors and Officers Conflict of Interest register as at 15 March 2024 (PDF 148KB)
Submissions made by Council*Register is currently under construction. In the meantime, any submissions made by Council can be seen on our Meetings and Agendas pages.
Register of donations and grants made by Council

Funds, Grants and Subsidies

Register of leases entered into by Council, as lessor and lessee, (excluding confidential information)Property leases register January 2023 (PDF 34KB)
Register of DelegationsRegister of Delegations are available on Councils Good Governance page.
Register of Authorised officersRegister of Authorised Officers
Register of Election campaign donations

Election Campaign Donation Summary 2020 (PDF 78KB)

Summary of Personal InterestsCouncillors - Personal Interest Summary submitted in March 2024 (PDF 161KB)
Officers - Personal Interest Summary submitted in March 2024 (PDF 267KB)

Data sets

For information on the data sets we're sharing, visit the Australian Government's Data.