Documents available for public inspection
Council has a number of documents, records and processes available for public inspection.
The City of Port Phillip is Committed to being open and Transparent. The Public Transparency Policy (PDF 344KB) was adopted by Council on 19 August 2020.
Council's official documents:
| Document detail | Available |
|---|---|
| Plans and Reports, Policies and Strategies adopted by Council | Strategies, policies and plans |
| Project and service plans | *To be published once available |
| Grant application, tenders and tender evaluation material (excluding confidential information) | *To be published once available |
| Service agreements, contracts, leases and licences | *To be published once available |
| Terms of reference or charters for Advisory Committees | Special and Advisory Committees |
| Council Plan and Budget and Long Term Financial Strategy | Council Plan and Budget 2021/31 including 10-year financial outlook Previous Council Plans and Budgets |
| Annual Report | Annual Report |
| High-level Organisation Structure | Who We Are (Organisational Structure) |
| CEO Reports | Performance Reporting |
Process information:
| Document detail | Available |
|---|---|
| Complaints handling processes | Complaints |
Council records
Council Meetings Agendas and Minutes:
2023 | 2022 | 2021 | 2020 | 2019 | 2018 | 2017
Archive years on request from Governance via our Online Services.
Other publicly available information
| Document detail | Available |
|---|---|
| Registers of gifts, benefits and hospitality offered to Council Staff | Staff - Gift and Hospitality Register as at 30 September 2023 (PDF 234KB) |
| Registers of travel undertaken by Councillors or Council Staff | Councillors and Officers Staff Travel Register as at 30 September 2021 (XLS 15KB) |
| Registers of Conflicts of Interest disclosed by Councillors or Council Staff | Councillors and Officers Conflict of Interest register as at 30 September 2023 (PDF 477KB) |
| Submissions made by Council | *Register is currently under construction. In the meantime, any submissions made by Council can be seen on our Meetings and Agendas pages. |
| Register of donations and grants made by Council | |
| Register of leases entered into by Council, as lessor and lessee, (excluding confidential information) | Property leases register January 2023 (PDF 34KB) |
| Register of Delegations | Register of Delegations are available on Councils Good Governance page. |
| Register of Authorised officers | Register of Authorised Officers |
| Register of Election campaign donations | |
| Summary of Personal Interests | Councillors - Personal Interest Summary submitted in September 2023 (PDF 166KB) Officers - Personal Interest Summary submitted in September 2023 (PDF 301KB) |
Data sets
For information on the data sets we're sharing, visit the Australian Government's Data.