Documents available for public inspection
Council has a number of documents, records and processes available for public inspection.
The City of Port Phillip is Committed to being open and Transparent. The Public Transparency Policy (PDF 344 KB) was adopted by Council on 19 August 2020.
Council's official documents:
| Document detail | Available |
|---|---|
| Plans and Reports, Policies and Strategies adopted by Council | Strategies, policies and plans |
| Project and service plans | *To be published once available |
| Grant application, tenders and tender evaluation material (excluding confidential information) | *To be published once available |
| Service agreements, contracts, leases and licences | *To be published once available |
| Terms of reference or charters for Advisory Committees | Special and Advisory Committees |
| Council Plan and Budget and Long Term Financial Strategy | Council Plan and Budget 2020/21 including 10-year financial outlook Previous Council Plans and Budgets |
| Annual Report | Annual Report |
| High-level Organisation Structure | Who We Are (Organisational Structure) |
| CEO Reports | Performance Reporting |
Process information:
| Document detail | Available |
|---|---|
| Complaints handling processes | Complaints |
Council records
Council Meetings Agendas and Minutes:
Archive years on request from Governance via our Online Services.
Other publicly available information
| Document detail | Available |
|---|---|
| Registers of gifts, benefits and hospitality offered to Councillors or Council Staff | Councillors - Gift and Hospitality register as at 30 September 2021 (XLS 28 KB) Officers - Gift and Hospitality register as at 30 September 2021 (XLS 29 KB) |
| Registers of travel undertaken by Councillors or Council Staff | Councillors and Officers Staff Travel Register as at 30 September 2021 (XLS 15 KB) |
| Registers of Conflicts of Interest disclosed by Councillors or Council Staff | Councillors and Officers Conflict of interest register ongoing (XLS 27KB) |
| Submissions made by Council | *Register is currently under construction. In the meantime, any submissions made by Council can be seen on our Meetings and Agendas pages. |
| Register of donations and grants made by Council | |
| Register of leases entered into by Council, as lessor and lessee, (excluding confidential information) | Property leases register as at 1 March 2021 (PDF 780KB) |
| Register of Delegations | Register of Delegations are available on Councils Good Governance page. |
| Register of Authorised officers | Register of Authorised Officers (XLS 24KB) |
| Register of Election campaign donations | |
| Summary of Personal Interests | Councillors - Personal Interest Summary submitted in March 2022 (PDF 376KB). Officers - Personal Interest Summary submitted in March 2022 (PDF 893KB) |
Data sets
For information on the data sets we're sharing, visit the Australian Government's Data.