Documents available for public inspection

Council has a number of documents, records and processes available for public inspection.

The City of Port Phillip is Committed to being open and Transparent. The Public Transparency Policy (PDF 344 KB) was adopted by Council on 19 August 2020.

Council's official documents

Document detail:	Available:
Plans and Reports, Policies and Strategies adopted by Council	Strategies, policies and plans
Project and service plans	*To be published once available
Grant application, tenders and tender evaluation material (excluding confidential information)	*To be published once available
Service agreements, contracts, leases and licences	*To be published once available
Terms of reference or charters for Advisory Committees	Special and Advisory Committees
Council Plan and Budget and Long Term Financial Strategy	Council Plan and Budget 2020/21 including 10 year financial outlook Previous Council Plans and Budgets
Annual Report	Annual Report
High level Organisation Structure	Who We Are (Organisational Structure)
CEO Reports	Performance Reporting

Document detail:	Available:
Complaints handling processes	Complaints

Document detail:	Available:
Council Meetings Agendas and Minutes	2020 2019 2018 2017 Archive years on request from Governance via governance@portphillip.vic.gov.au

Document detail:	Available:
Registers of gifts, benefits and hospitality offered to Councillors or Council Staff	*Document to be published once available.
Registers of travel undertaken by Councillors or Council Staff	*Document to be published once available.
Registers of Conflicts of Interest disclosed by Councillors or Council Staff	*Document to be published once available.
Submissions made by Council	*Document to be published once available.
Register of donations and grants made by Council	Community Grants Program 2020/21
Register of leases entered into by Council, as lessor and lessee, (excluding confidential information)	Property leases (PDF 670 KB)
Register of Delegations	*Document to be published once available.
Register of Authorised officers	*Document to be published once available.
Register of Election campaign donations	Election Campaign Donation Summary 2016 (DOCX 77 KB) *Election Campaign Donations Summary 2020 will be published at the Conclusion of the 2020 Council Elections.
Summary of Personal Interests	*Document to be published once available.

For information on the data sets we're sharing, visit Australian Government's Data.