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- Council meeting catchup - 19 July 2023
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Council meeting catchup - 19 July 2023
The 19 July Council meeting was held at St Kilda Town Hall.
Council meeting agenda
A Petition containing 674 signatures, was received from local residents and presented to the 7 June 2023 Council meeting.
MOVED Crs Cunsolo/Pearl
That Council:
1. Receives and notes the Petition.
2. Thanks the petitioners for their Petition.
3. Notes the increasing pressure public space is under from multiple users, and recognises the importance of public open spaces being shared by all community users.
4. Recognises that Lagoon Reserve is one of only 13 full sized ovals within the municipality and therefore plays an important role in our sports ground network.
5. Recognises that Lagoon Reserve is a popular space for many in the community, particularly dog walkers.
6. Continues with the current project delivery for the Lagoon Reserve Upgrade.
7. Notes that the Dog Off Leash Guidelines are currently being developed and provision for new sites across the municipality will be made in line with this Guideline once adopted in 2024.
8. Notes that no short-term pop-up dog park opportunities will be delivered as part of this project, given the proximity to alternative off leash spaces.
9. Requests Council officers to investigate options for shared use of the park post construction, recognising that its primary purpose is as a sports ground.
10. Releases the dog usage counts conducted during February and March 2023 by 1 August, noting that Council had already committed to releasing the count data within the month following the Council meeting held on the 21 June 2023.
11. Investigates the provision of increased Animal Management and City Amenity Officer visitation to Gasworks Arts Park to support increased dog off leash numbers during the time that Lagoon Reserve is out of action due to construction.
A vote was taken and the MOTION was LOST.
The Motion reverted to the officer's recommendation
MOVED Crs Bond/Martin
That Council:
1. Receives and notes the Petition.
2. Thanks the petitioners for their Petition.
3. Notes the increasing pressure public space is under from multiple users, and recognises the importance of public open spaces being shared by all community users.
4. Recognises that Lagoon Reserve is one of only 13 full sized ovals within the municipality and therefore plays an important role in our sports ground network.
5. Recognises that Lagoon Reserve is a popular space for many in the community, particularly dog walkers.
6. Continues with the current project delivery for the Lagoon Reserve Upgrade.
7. Notes that the Dog Off Leash Guidelines are currently being developed and provision for new sites across the municipality will be made in line with this Guideline once adopted in 2024.
8. Notes that no short-term pop-up dog park opportunities will be delivered as part of this project, given the proximity to alternative off leash spaces.
9. Requests Council officers to investigate options for shared use of the park post construction, recognising that its primary purpose is as a sports ground.
A vote was taken and the MOTION was CARRIED.Purpose
1.1 To present the LGBTIQA+ Action Plan 2023-26 to Council for endorsement and provide an update on key document amendments as a result of community and Council staff feedback.MOVED Crs Martin/Baxter
That Council:
3.1 Adopts the LGBTIQA+ Action Plan 2023-26 (Attachment 1) and delegates authority to the Chief Executive Officer, or their delegate, the ability to make amendments to the Action Plan to correct minor drafting errors that do not materially alter the intent.
3.2 Notes the results of the community and Council staff consultation on the draft LGBTIQA+ Action Plan 2023-26 as summarised in this Report (Attachment 2).
3.3 Request officers prepare an implementation plan, in consultation with stakeholders.
A vote was taken and as there was an equal division of votes.
In accordance with sub-rule 55.1 of the Governance Rules, the Mayor exercised a casting vote.
The MOTION was CARRIED.
Cr Pearl called for a DIVISION.
FOR: Crs Baxter, Crawford, Martin and Cunsolo
AGAINST: Cr Clark
ABSTAINED Crs Bond, Sirakoff and Pearl.
The Mayor exercised a casting vote.
The MOTION was CARRIED.Purpose
1.1 For Council to endorse the appointment of four community members to the Community Grants Assessment Panel Reference Committee and Terms of Reference 2023-2025.
MOVED Crs Cunsolo/Martin
That Council:
3.1 Notes that the four previous community panel member appointments have ended and formally thanks these committee members for their participation and commitment.
3.2 Appoints the four recommended applicants Leesa Chen, Joanne McDonald, Victoria Mackey and Brian Hanlon to the vacant positions on the Community Grants Reference Committee from August 2023 through to December 2025.
3.3 Endorse the updated Community Grants Assessment Panel Reference Committee Terms of Reference 2023-2025.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 To present Older Persons Advisory Committee (OPAC) new member recommendations for endorsement.
MOVED Crs Martin/Bond
That Council:
3.1 Endorses five new members Kevin English, Janet Gardner, Ada Lubin, Jeanette Lyons & Richard Whitfield to the Older Persons Advisory Committee (OPAC) for the term July 2023 to November 2024.
3.2 Recognises the value of work undertaken by the OPAC as the peak advisory and advocacy body on issues affecting the wellbeing of older people (55 years and over) within the City of Port Phillip.
3.3 Acknowledges the on-going work of the OPAC and thank the Committee for its efforts.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 To inform Councillors of the feedback of the community consultation on the proposed concept design for J Talbot Reserve Basketball facilities project.
1.2 To seek Councillors’ approval to progress with the proposed design for J Talbot Basketball facilities, considering the community consultation responses.
1.3 Update Councillors on the proposed next steps for the project.The following question was taken on notice during discussion of the item:
Councillor Crawford: We heard from members of the public during public question time and submissions that the park may be underutilised. Can officers provide data of how many people use the park?
Dana Pritchard Manager Open Space, Recreation and Community Resilience took the question on notice to seek statistics of park usage, noting that the playground and basketball court in its current state are used perhaps less due to its poor condition.
MOVED Crs Bond/Sirakoff
That Council:
3.1 Thanks the community for participating in the community engagement process on the proposed concept design for the J Talbot Reserve Basketball facilities.
3.2 Authorises officers to proceed with construction of the proposed design for a new quarter basketball court located in the middle of the J Talbot Reserve.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 To consider feedback from those who have made submissions on the proposed closure of a section of Pier Road between Jacka Boulevard and Royal Melbourne Yacht Squadron, St Kilda in accordance with the Local Government Act 1989, Section 207 (Power of Council over traffic), Schedule 11, Clause 9 (Power to place obstructions or barriers on a road permanently) (known as the “road closure”)
MOVED Crs Crawford/Baxter
That Council:
3.1 Notes that on 19 April 2023, Council resolved to commence the process to restrict the passage of vehicles on the section of Pier Road between Jacka Boulevard and Royal Melbourne Yacht Squadron, St Kilda.
3.2 Receives and considers all written and verbal submissions to the proposed road closure.
3.3 Extends its gratitude to all submitters.
3.4 Notes that officers will bring back a report for consideration for Council at a future meeting on the proposed road closure.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 To appoint community representatives as listed in confidential Attachment 1 to the Cultural Development Fund Reference Committee.
1.2 To present the updated Terms of Reference for the Cultural Development Fund Reference Committee. Attachment 2
1.3 To confirm that Officers will now make recommendations directly to Councillors on allocations from the Cultural Development Fund – Festival and Events stream, in addition to recommendations made by the Cultural Development Fund Reference Committee.
1.4 To present updated objectives and criteria for the Cultural Development Fund – Festivals and Events grant stream.
MOVED Crs Pearl/Martin
That Council:
3.1 Appoints Committee Members to the Cultural Development Fund Reference Committee as appears in confidential Attachment One, including the listed applicants who met criteria for a Committee ‘pool’.
3.2 Makes public the list of Committee members following the adoption by Council and the acceptance of the nominees.
3.3 Approves the updated Terms of Reference for the Cultural Development Fund Reference Committee (Attachment 2).
3.4 Delegates authority to the Chief Executive Officer, or their delegate, to make amendments to the Terms of Reference documents to correct minor drafting errors that do not materially alter the intent.
3.5 Approves officer recommendations to Council in relation to the Cultural Development Fund - Festivals and Events stream.3.5.1 Officers would have the ability to seek further information from applicants that have clear strategic and/or stakeholder value to the City.
3.5.2 The success of applications would be determined by the application’s merits against the funding criteria and program objectives, and in competition with other applications.
3.5.3 All funding recommendations would be referred to a meeting of Council for approval, however recommendations could also be made directly to Councillors as/if opportunities arise.
3.6 Approves the updated Cultural Development Fund – Festivals and Events Grant Objectives and Assessment Criteria.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 To present the updated South Melbourne Market (SMM) Committee Charter and S5 Instrument of Delegation – Council to CEO – South Melbourne Market (S5 Instrument of Delegation) to Council for adoption.
MOVED Crs Pearl/Martin
That Council:
3.1 Endorse the South Melbourne Market Committee Charter July 2023 (Attachment 2) for adoption
3.2 Affixes the common seal of Council to the S5 Instrument of Delegation – Council to CEO – South Melbourne Market (Attachment 1).
3.3 Notes that this S5 Instrument of Delegation – Council to CEO – South Melbourne Market comes into force immediately from when the common seal of Council is affixed to that Instrument.
3.4 Revokes the current S5 Instrument of Delegation – Council to CEO – South Melbourne Market dated 20 October 2021 upon the updated S5 Instrument of Delegation being endorsed.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 The purpose of this item is to report to Council written records of Informal Meetings of Councillors at the City of Port Phillip as required by the Governance rules.
MOVED Crs Pearl/Martin
That Council:
2.1 Receives and notes the written records of Informal Meetings of Council (attached) as required by the Governance Rules.
A vote was taken and the MOTION was CARRIED unanimously.
Confidential Matters
MOVED Crs Sirakoff/Martin
That Council resolves to move into confidential to deal with the following matters pursuant to section 66(2) of the Local Government Act 2020:
17.1 Public Space Land Acquisition Strategy
3(1)(a). Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released
3(1)(c). land use planning information, being information that if prematurely released is likely to encourage speculation in land values
3(1)(g(ii)). private commercial information, being information provided by a business, commercial or financial undertaking that if released, would unreasonably expose the business, commercial or financial undertaking to disadvantage.MOVED Crs Sirakoff/Martin
That Council resolves to move into confidential to deal with the following matters pursuant
to section 66(2) of the Local Government Act 2020:17.2 Independent Review
3(1)(e). legal privileged information, being information to which legal professional privilege or client legal privilege applies;
3(1)(g(i)). private commercial information, being information provided by a business, commercial or financial undertaking that relates to trade secrets
3(1)(g(ii)). private commercial information, being information provided by a business, commercial or financial undertaking that if released, would unreasonably expose the business, commercial or financial undertaking to disadvantage.
A vote was taken and the MOTION was CARRIED unanimously.
Please note: The minutes of the Council meeting will be confirmed at the next meeting.
Watch the Council meeting
More information
To view the full agenda, upcoming or past Council meeting minutes and relevant attachments, visit our 2023 meetings and agendas page.
Council meetings typically occur on the first and third Wednesday of each month. The next Council meeting will take place at St Kilda Town Hall on Wednesday 2 August at 6.30 PM.