Copies of objections and statements of support are public documents. The applicant, Councillors, the Victorian Civil and Administrative Tribunal (VCAT) and other interested parties may view them to help inform the decision as part of the planning process.
For more detailed information about objecting, refer to the Guide for Objectors including form (PDF 148 KB).
You can submit an objection or statement of support online via My Port Phillip:
- Search by the application number or address
- Select 'View' in the top right hand corner of the page
- Select 'Lodge a Submission' button at the top right of the page.
Council must take all objections into consideration before making a decision, however, you should be aware that Council's consideration of some applications is limited. For example, if a proposal requires a planning permit only because the property is affected by a Heritage Overlay control, Council is limited to considering heritage matters and cannot consider matters relating to amenity such as overlooking or overshadowing.
It is therefore important to know exactly why the proposal needs a permit. There are also some matters which Council cannot consider under planning legislation and policy such as a perceived decrease in the value of a property as a result of a proposed development or use.
If you are concerned about a proposal, there are a number of things you can do:
- look at the plans carefully and get explanations if you have questions or uncertainties
- find out what the relevant controls are and what Council is able to consider in making its decision
- speak to the applicant if there are issues that you think could be resolved - applicants are often willing to modify a proposal to address the concerns of the neighbours.
Making a submission
Objections or statements of support should be lodged within the 18 day notice period, although submissions received after this time will still be considered if a decision has not yet been made. The later the submission, however, the greater the risk that the application has already been determined and the objection will not be able to be considered.
When making a submission of objection or support for an application, you must include:
- the planning permit application number
- the site address for the proposed development or use
- your name, postal address, email and telephone number
- if objecting, a clear statement explaining your reasons for the objection, ideally including any suggested changes that may address your concerns.
The personal information requested for submissions is being collected by Council to assist Council in the registration of your submission and assessment of the issues you have raised.
After you make a submission
Once you lodge an objection, we'll send you an acknowledgement that we received it.
A planning officer will consider valid objections as part of the application assessment. The City of Port Phillip must take all objections into consideration before making a decision.
Consultation meetings are not held for every application. Meetings depend on whether it is likely that some agreement may be reached between the parties or there is some other benefit likely to flow from having such a meeting, such as the sharing of information.
If a consultation meeting is required, Council invites the applicant and any objectors to this meeting. The meeting provides a forum where discussions about the proposal can occur between the parties with a view to identifying:
- possible means of addressing concerns
- opportunities to improve outcomes for all participants in the process.
In most cases, the Ward Councillor and the planner responsible for the application also attend this meeting. It is not compulsory to attend this meeting.
If the City of Port Phillip decides to grant the permit, we’ll send you a Notice of Decision to Grant a Permit (NOD). If you objected, you will have 28 days from the date of the notice to lodge an application for review with VCAT. If no objectors request a review with VCAT, we'll issue the planning permit.
If you have any queries about or need assistance with lodging an objection or submission, please contact us: