Regular hire of community facilities

We are pleased to announce that applications for regular hire bookings for 1 July 2021 to 30 June 2022 are now open and will close on Sunday 16 May 2021.

Applications for regular hire bookings for 1 July 2021 to 30 June 2022 are now open and will close on Sunday 16 May 2021.

Our community facilities are available for use and hire by members of the public to support a variety of social, recreational, cultural, leisure and lifelong learning activities and services.

We enjoy seeing these facilities used in ways that foster community connection and support participation, health and wellbeing.

Regular hire bookings for 2021/22

Applications for regular hire bookings for our community facilities for 1 July 2021 to 30 June 2022 are now open.

You may notice a few changes to our application process this year. COVID-19 restrictions have eased since the last application period, but there are still some Victorian Government requirements in place which change how the hire process operates. These requirements include: 

  • A reduction in venues and spaces available for hire (available venues can be found in our Regular Hire Application Package document)
  • A reduction in space capacity limits and group sizes in line with Victorian Government regulations
  • The prioritisation of Council’s COVID-19 support services, core functions and Council-funded initiatives
  • Increased requirements on hirers in support of COVID-Safe operations, in line with Victorian Government Regulations

All hire applications will be assessed in line with the Community Facility Access and Allocation Policy (PDF 36 KB).

Further information about the process can be found in the Regular Hire Application Package for Community Facilities 1 July 2021 to 30 June 2022 (PDF 633 KB).

You can also find additional information about venues.

How to apply

To apply for regular hire between 1 July 2021 and 30 June 2022, please read the Terms and Conditions of Hire for Community Facilities and Centres (PDF 222 KB) and then complete the online application form.

All applications must be made through the online form before the closing date on 16 May.

Applications must supply the appropriate supporting documentation:

  • COVID-Safe Checklist
  • Current Public Liability Certificate
  • Risk Assessment
  • Obtain a QR code

You can find the COVID-Safe Checklist and Risk Assessment templates on our Resources page.

Language other than English

Multicultural groups that require assistance completing the application form can contact Council’s Multicultural Positive Ageing Office on 0412 830 584.

Osoby należące do grupy wielokulturowej, które potrzebują pomocy w wypełnieniu formularza zgłoszeniowego mogą skontaktować się z Biurem ds. Integracji i Wielokulturowości pod numerem 0412 830 584

Πολυπολιτισμικές ομάδες που χρειάζονται βοήθεια να συμπληρώσουν το έντυπο αίτησης μπορούν να επικοινωνήσουν με τον Multicultural Positive Ageing Office του Δήμου στο 0412 830 584

Этнические группы, которые нуждаются в помощи при заполнении формы-заявления, могут связаться с Diversity Officer Муниципалитета по телефону 0412 830 584

Venue availability

Due to the reduction of venues available for hire and capacity limits, we cannot guarantee that your requested day, time and venue will be available.

Please also note that with a Federal election scheduled during this hire period we unfortunately may have to cancel or move bookings to accommodate polling places.

Key dates

  • Applications for regular hire will ONLY be open for 14 days and close on Sunday 16 May 2021
  • Successful bookings will be advised in June 2021.

Enquiries

If you have any questions about the application process, please contact the Venue Management team at venues@portphillip.vic.gov.au or call ASSIST on 9209 6777.