Supporting documents

Required documents

• Resident, combined and foreshore parking permit

  This permit type requires documentation to link the vehicle to you as the applicant and to the eligible property.

  Your official document needs to include all of the following information:

  • Vehicle owner/driver's name (this is the same name as the permit applicant)
  • Vehicle registration number
  • Garaged address of the vehicle (this is the same address as the eligible property for the permit)

  You will need to provide one (1) of the following documents with your application, choose what best applies to your circumstances

  Your circumstance	one (1) of the following documents
  The vehicle is registered in your name	VicRoads Registration certificate or renewal notice. Copy of insurance documents. VicRoads vehicle transfer document
  You are the main driver of this vehicle (and the vehicle is not registered in your name)	Certificate of Insurance (name on permit application and driver name are the same).
  The vehicle is owned and registered to a company/business Note: You may be need to provide more residential identification for your registration-based application if you have not before. We will contact you via email if we need this information.	Signed letter on official letterhead from the company (see example for specific details to be included).  Please refer to Company Owned Vehicles section for more details.  Sole trader or the vehicle is owned by a company or trust: you will also need to include one of these: registration certificate, contract of sale, or VicRoads vehicle transfer or insurance documents to demonstrate the vehicle is owned by the company and to confirm the links to the company, the applicant and property address.

• Visitor parking permit

  This permit type requires documentation to show you currently reside at the eligible property as your principal place of residence.

  Your document needs to include:

  • Applicant name
  • Mailing address the same as eligible property
  • Supply address is the property you are applying at

  You will need to provide one (1) of the following documents with your application, choose what best applies to your circumstances.

  Your circumstance	Document required...
  You are the property owner	Gas, Water or Electricity bill or Certificate of Insurance Home and Contents
  You are renting and your name is on the lease	Current lease or Bond Transfer form or Gas Water or Electricity bill
  You are renting but your name is not on the lease	Gas Water or Electricity bill or Current rent receipt showing your name and a witnessed statutory declaration from the lease holder or landlord. The ‘stat dec’ must state that you are residing at the property, the property address and the date that you became a resident at this property.

• We accept the following (valid) concession cards:

  • Pensioner Concession Card
    must be issued by Centrelink, Department of Health and Human Services or Department of Veterans’ Affairs
  • Health Care Card and Low Income Health Care Card
    must be issued by Centrelink or Department of Health and Human Services
  • Commonwealth Seniors Health Care Card
    must be issued by Centrelink, Department of Health and Human Services or Department of Veterans’ Affairs
  • Department of Veterans’ Affairs (DVA) Gold Cards, 
    including:
    • Gold Card - War Widow (WW)
    • Totally and Permanently Incapacitated (TPI)

• Your concession card needs to show:

  • Name of applicant as the primary cardholder
  • Address the same address as eligible property for permit.

  We do not accept Seniors Cards, Student Cards or any other card that is not listed.

  To enable your parking permit application to be processed without further delays, please check your concession card meets our requirements before you submit your parking permit application.

  You will need to provide your valid concession card with your parking permit application and every year on renewal for the concession fee discount to be applied.

• Foreshore Club parking permit

  You will need to attach the following documents:

  1. A confirmation email from the club stating you are a current member 
  2. A copy of your receipt showing membership fees have been paid.

• Community Service parking permit

  A CEO, manager or someone senior at an organisation must apply for these permits.

  Make sure the application letter is written on official letterhead and includes the:

  • reason a permit is required
  • registration of the vehicle that will use the permit
  • name of the person who will use the permit and their role within the organisation
  • details of permit use – how often per week, which days and times.

• Letter on company letterhead

  Company Name and ABN 

  Company Address and phone number

  Date

  To the City of Port Phillip

  I confirm (name of applicant) is an employee at (company name).

  Vehicle (vehicle make, vehicle registration) is owned by (company name) with (applicant name) as the primary driver.

  The vehicle is housed at (applicant name) primary residence (address of eligible parking permit property).

  Certificate of registration in the company name has been included and this information can be verified by contacting myself.

  (Name of Fleet Coordinator, General Manager, Director or CEO)

  (best contact phone number)

   Regards

  (Signed by Fleet Coordinator, General Manager, Director or CEO)