Council meeting catchup - 4 April 2023

Council meeting agenda

• 7.1 Costal Mann Gum Tree – 118 Glen Huntly Road Elwood

  A Petition containing 14 signatures, was received from local residents, and presented to a Council Meeting on 15 March 2023. Council noted the petition and noted that a full response to the petition will be provided to a future Council meeting.
  
  MOVED Crs Bond/Nyaguy
  
  That Council:
  
  1. Receives and notes the Petition.
  
  2. Thank the petitioners for their Petition.
  
  3. Notes that the process for the petitioners is a review of the Notice of Decision to Grant a Permit with the Victorian Civil and Administrative Tribunal as outlined in the notice sent to all objectors to the amended planning application 1120/2014/A.
  
  4. Notes that VCAT have advised Council that an application for review has been made by an objector.
  
  A vote was taken and the MOTION was CARRIED unanimously.

• 8.1 Presentation of CEO Report - February 2023 Issue 94

  Purpose
  
  1.1 To provide Council with a regular update from the Chief Executive Officer regarding Council’s activities and performance
  
  The following question was taken on notice discussion of this item:
  
  Cr Sirakoff: We’ve had an increase in diversion of waste to landfill. Can an officer provide how many tonnes we have diverted over the past two months and what we have saved in the waste levy charged to the State Government as a result of this?
  
  Lachlan Johnson, General Manager Operations and Infrastructure took the question on notice.
  
  MOVED Crs Martin/Nyaguy
  
  That Council:
  
  3.1 Notes the CEO Report Issue 94 (provided as Attachment 1) including changes to budget forecasts and project portfolio identified in February 2023.
  
  A vote was taken and the MOTION was CARRIED.

• 9.1 The State of Children's Services Within Port Phillip Annual Report 2023

  Purpose
  
  1.1 In line with the implementation of the Every Child, Our Future Children’s Services Policy (the Policy), The State of Children’s Services Within Port Phillip Annual Report 2023 (Annual Report 2023) has been prepared to give a snapshot of Children’s Services in the municipality. The report also provides an update on the implementation of the of the Children’s Services Policy throughout 2022.
  
  MOVED Crs Martin/Crawford
  
  That Council:
  
  3.1 Notes The State of Children’s Services Within Port Phillip Annual Report 2023.
  
  3.2 Notes that the Council’s operation of childcare centres continues to meet the public interest due to the ongoing support provided for children and families experiencing disadvantage and vulnerability.
  
  A vote was taken and the MOTION was CARRIED unanimously.

• 9.2 Draft Accessibility Action Plan - Release for Community Consultation

  Purpose
  
  1.1 To consider the draft Accessibility Action Plan 2023-2025 and endorse its release for community consultation.
  
  MOVED Crs Pearl/Crawford
  
  That Council:
  
  3.1 Releases the draft Accessibility Action Plan 2023-25 (provided at Attachment 1) for a one-month period of community consultation commencing 28 April 2023.
  
  3.2 Notes that a further report outlining the findings of the community consultation and any proposed changes to the draft Action Plan arising from feedback will be presented to Council in August 2023.
  
  A vote was taken and the MOTION was CARRIED unanimously.

• 10.1 Places to live: City of Port Phillip Housing Strategy - Discussion Paper and Phase 2 Community Engagement

  Purpose
  
  1.1 To seek Council endorsement for public engagement of the Places to Live: City of Port Phillip Housing Strategy - Discussion Paper.
  
  1.2 The Discussion Paper and feedback received through proposed community engagement will inform preparation of the draft Port Phillip Housing Strategy.
  
  MOVED Crs Martin/Crawford
  
  That Council:
  
  3.1 Notes the report on the Places to Live: City of Port Phillip Housing Strategy – Discussion Paper.
  
  3.2 Endorses the Places to Live: City of Port Phillip Housing Strategy – Discussion Paper at Attachment 2 for the purposes of community consultation to inform preparation of the Port Phillip Housing Strategy.
  
  3.3 Authorises the Chief Executive Officer (or delegate) to finalise and make minor changes that do not materially alter Places to live: City of Port Phillip Housing Strategy - Discussion Paper at Attachment 2 for the purposes of enabling community consultation.
  
  A vote was taken and the MOTION was CARRIED.

• 13.1 Update to Procurement Policy

  Purpose
  
  1.1 To present the updated Procurement Policy (Policy) for Council’s consideration and adoption.
  
  MOVED Crs Crawford/Sirakoff
  
  That Council:
  
  3.1 Adopts the updated draft Procurement Policy (at attachment 3).
  
  3.2 Authorises the Chief Executive Officer (or delegate) to finalise and make minor changes that do not materially alter the draft Procurement Policy.
  
  A vote was taken and the MOTION was CARRIED.

• 14.1 Notice of Motion Councillor Tim Baxter – Short Stay Accommodation

  MOVED Crs Baxter/Martin
  
  That Council:
  
  1. Acknowledges community concern about issues created by short-stay accommodation
  
  2. Requests the Chief Executive Officer or delegate to prepare a report for Council that investigates how other Councils in Victoria and Australia regulate and manage short-stay accommodation in their municipalities.
  
  3. Requests that this report details how regulation and management arrangements could be implemented in the City of Port Phillip, and the advantages, disadvantages and limitations of doing so.
  
  4. Requests that this report details the number of complaints the City of Port Phillip has received about short-stay accommodation over the past 18 months and for the next three months.
  
  5. Requests that this report consider the Victorian Government’s response to short-stay accommodation and identify any opportunities for positive change
  
  6. Requests that this report be tabled at a Council Meeting no later than 31 July 2023

  7. Notes that community consultation on the City of Port Phillip’s proposed Local Law 2023 has recently concluded, but did not include any clause addressing the issue of short-stay accommodation
  
  8. Notes that any proposal to regulate short-stay accommodation will require community consultation, in accordance with section 73 of the Local Government Act 2020
  
  A vote was taken and the MOTION was CARRIED
  
  Cr Nyaguy called for a DIVISION.
  
  FOR: Crs Baxter, Crawford, Bond, Sirakoff, Martin, Clark and Nyaguy
  
  AGAINST: Cr Pearl
  
  ABSTAINED: Cr Bond
  
  The MOTION was CARRIED.

• 14.2 Notice of Motion Councillor Marcus Pearl – Port Phillip Swimming Trail

  MOVED Crs Pearl/Cunsolo
  
  That Council:
  
  Requests that the CEO (or delegate) conducts a preliminary investigation into the feasibility of creating a ‘Port Phillip Swimming Trail’ and provides a report back to Council on the outcomes of this investigation.
  
  The investigation should consider amongst other things:
  
  1. The partnership and approvals that may be required from Parks Victoria, Maritime Safety Victoria and DELWP, who are the governing authorities for the Bay waters and coastline.
  
  2. How the existing yellow boating zone markers along the coastline could be used as markers for the swimming trail.
  
  3. What wayfinding approaches could be considered including naming each marker, affixing a motivational quote and specifying the various distances along the trail.
  
  4. What consultation will be required to implement such an initiative.
  
  5. Any safety implications of such an initiative.
  
  6. Indicative costs of such an initiative on Parks Victoria assets
  
  A vote was taken and the MOTION was CARRIED unanimously.