Council meeting catchup - 17 May 2023

A Petition containing 16 signatures was received from local residents.

MOVED Crs Cunsolo/Martin

That Council:

1. Receives and thanks the petitioners for their petition.

2. Notes that the road management authority for Montague Street is the Department of Transport and Planning.

3. Requests Council officers approach the Department of Transport and Planning for the assessment of the request for Keep Clear markings to be installed on Montague Street at Woodgate Street and communicate the response back to the petitioners.

4. Requests Council officers to also request the Department of Transport and Planning to assess the need for Keep Clear markings to be installed on Montague Street at Gladstone Street, Buckhurst Street and Thistlewaite Street.

A vote was taken and the MOTION was CARRIED unanimously

Purpose

1.1 To provide Council with a regular update from the Chief Executive Officer regarding Council’s activities and performance.

MOVED Crs Martin/Crawford

That Council:

3.1 Notes the CEO Report Issue 95 (provided as Attachment 1) including changes to budget forecasts and project portfolio identified in March 2023.

A vote was taken and the MOTION was CARRIED unanimously.

Purpose

1.1 To provide an update to Council on the draft Positive Ageing Policy 2023-27 and key document amendments in response to community feedback provided.

1.2 To present to Council for endorsement the Positive Ageing Policy 2023-27.

MOVED Crs Martin/Nyaguy

That Council:

3.1 Notes the results of the community consultation on the draft Positive Ageing Policy 2023-27 as presented in this Report (Attachment Two).

3.2 Adopts the Positive Ageing Policy 2023-27 (Attachment One) and delegates to the CEO the ability to make changes that do not alter the substantive content of the document.

3.3 Request officers prepare an implementation plan, in consultation with stakeholders

A vote was taken and the MOTION was CARRIED unanimously

Purpose

1.1 To present the findings and recommendations from the one-year review of the Parking Management Policy 2020 for endorsement.

MOVED Crs Pearl/Bond

That Council:

3.1 Thanks the community for their input to the review of the Parking Management Policy (Policy).

Part 1. Permits outside the Policy and legacy permit types

3.2 Create a free legacy Victoria Police (VicPol) permit type in the Policy for permits currently issued to South Melbourne and St Kilda VicPol staff.

3.3 Do not reissue parking permits after 30 June 2023 to Southbank VicPol staff.

3.4 Create a cost recovery legacy Volunteer permit type in the Policy for all volunteer groups currently issued permits.

3.5 Create a legacy Foreshore Community Service permit type in the Policy at the cost of a residential foreshore permit.

3.6 Provide resident permits for residents verified by Port Phillip Zero Service Coordination to support Port Phillip Zero’s response to people experiencing homelessness.

3.7 Signpost two dedicated parking bays for South Melbourne Primary School at appropriate times.

3.8 Create a new free parking permit type for the below Members of Parliament in the Policy:

- All Legislative Assembly members (State) and House of Representative members (Federal) whose electorate boundary overlaps that of Council.

- All Legislative Council members (State) plus Senate members who have an electorate office within the City of Port Phillip.

Part 2. Parking permit provision and pricing

3.9 Legacy currently issued Foreshore Club Permits.

3.10 Add cost recovery fee for Community Service Parking Permits.

3.11 Replace current pricing with cost recovery fee for all parking permits for people who hold a concession card.

3.12 Add exceptional circumstance clause outlining financial hardship for waiving of the concession permit fee.

Part 3. Residential Parking Permit Area changes

3.13 Extend the boundary of Parking Area 6 north to Cobden Street.

3.14 Investigate residential parking outside non-residential properties at defined times in Parking Areas 7 and 8.

3.15 Incorporate the northern section of Parking Area 21, bound by Grey Street and Fitzroy Street, into Area 20.

3.16 Split Parking Area 24 into two areas along Neville Street.

3.17 Split Parking Area 25 into two areas along Dinsdale Street and Barrett Street and move the boundary from Bevan St to Bridport St.

Part 4. Clarification of terminology and updates

3.18 Council authorises the CEO or delegate to make changes to the definitions as detailed in Section 4 under delegation

A vote was taken and the MOTION was CARRIED unanimously

Purpose

1.1 To seek Councillors approval for the inclusion of a boundary treatment to address safety of children and dogs leaving Alma Park West via Alma Park Road.

MOVED Crs Baxter/Sirakoff

That Council:

3.1 Endorses Option 2 to Plant vegetation to create a barrier to improve the safety of children and dogs leaving the park at Alma Road

3.2 Approves additional funding of $120,000 in 2023/24 financial year budget.

A vote was taken and the MOTION was CARRIED unanimously

Purpose

1.1 To seek Council endorsement of the submission prepared by Council officers in response to Planning Scheme Amendment C434Melb (South East Water Fishermans Bend Water Recycling Facility Project) for land located within the City of Melbourne.

MOVED Crs Martin/Cunsolo

That Council:

3.1 Endorses the submission to Planning Scheme Amendment C434Melb included (Attachment Two) and authorises the Mayor to sign this submission and be lodged with the Minister for Planning on behalf of Council.

3.2 Thanks the Minister for Planning for seeking Council’s view on the proposed planning scheme amendment prior to her making a decision.

3.3 Authorises the Chief Executive Officer (or delegate) to make minor editorial adjustments to the submission prior to lodgement.

A vote was taken and the MOTION was CARRIED unanimously.

Purpose

1.1 To determine whether Council supports the declaration of the Carlisle Street Special Rate (Special Rate) for 2023 – 2028 period.

MOVED Crs Bond/Sirakoff

That Council:

3.1 Having considered all submissions received and taken account of all objections lodged and complied with the requirements of sections 163, 163A, 163B and 223 of the Local Government Act 1989 (Act), and otherwise according to law, hereby declares the Carlisle Street Special Rate under section 163(1) of the Act for the sole purpose of marketing, promotion, business development of the Carlisle Street Business Precinct as detailed in the attached draft Declaration of Special Rate (Attachment One).

3.2 Authorises the Carlisle Street Traders Association (Association) to administer the proceeds of the Special Rate on the express condition that the Association enters into a funding agreement with Council for the period of the Special Rate.

3.3 Authorises Council’s CEO, or delegate, for the purposes of paragraph 3.2 of this resolution, to prepare the funding agreement between Council and the Association by which administrative arrangements in relation to the Special Rate are confirmed, such agreement being to ensure that at all times, and as a precondition to the payment of any funds by Council to the Association, Council is, and remains legally responsible for approving, directing and controlling the expenditure of the proceeds of the Special Rate in accordance with its obligations under the Act to do so, and such funding agreement to be submitted to Council for signing.

3.4 Gives notice to all owners and occupiers of properties included in the Special Rate and all persons who have lodged a submission and/or objection of the decision of Council to declare and levy the Special Rate commencing on 1 July 2023, and the reasons for the decision.

3.4.1 For the purposes of paragraph 3.4 of this resolution, the reasons for the decision of Council to declare the Special Rate are that:

1. there were 13.06 percent valid objections to the Special Rate, and it is otherwise considered that there is a broad level of support for the Special Rate from all property owners and occupiers;

2. Council considers that it is acting in accordance with the functions and powers conferred on it under the Act, having regard to its role, purpose and objectives under the Act, particularly in relation to the encouragement of commerce, retail activity and employment opportunities in and around the Special Rate area;

3. all persons who are liable or required to pay the Special Rate and the properties respectively owned or occupied by them will receive a special benefit in the form of an enhancement or maintenance in land values and /or a maintenance or enhancement in the use, occupation and enjoyment of the properties; and

4. the basis of distribution of the Special Rate amongst those persons who are liable or required to pay the Special Rate is considered to be fair and reasonable.

3.5 Advises the Association of the matters specified in paragraphs 3.1, 3.2 and 3.3 of this resolution.

3.6 Notes the properties that are included in the Special Rate area will be subject to general re-valuations and supplementary valuations on the same cycle as the City of Port Phillip general rates and charges.

A vote was taken and the MOTION was CARRIED unanimously.

Purpose

1.1 To present the draft Public Toilet Plan 2023 – 2033 and seek approval to commence a period of community consultation.

MOVED Crs Bond/Baxter

That Council:

3.1 Authorises the Draft Public Toilet Plan 2023 – 2033 to be released for a period of community consultation following the endorsement of the draft plan.

3.2 Notes that feedback from the consultation period will be presented alongside the final Public Toilet Plan 2023 – 2033 in August 2023.

A vote was taken and the MOTION was CARRIED unanimously

Purpose

1.1 The purpose of this item is to report to Council written records of Informal Meetings of Councillors at the City of Port Phillip as required by the Governance rules.

MOVED Crs Pearl/Bond

That Council:

2.1 Receives and notes the written records of Informal Meetings of Council (attached) as required by the Governance Rules.

A vote was taken and the MOTION was CARRIED unanimously.

MOVED Crs Sirakoff/Pearl

That Council resolves to move into confidential to deal with the following matters pursuant to section 66(2) of the Local Government Act 2020:

17.1 Public open space - potential acquisition

3(1)(a) Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released

3(1)(c) land use planning information, being information that if prematurely released is likely to encourage speculation in land values.

A vote was taken and the MOTION was CARRIED unanimously.