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- Council meeting catchup - 15 February 2023
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Council meeting catchup - 15 February 2023
The 15 February 2023 Council meeting was held at St Kilda Town Hall.
Council meeting agenda
Purpose
1.1 To provide Council with a regular update from the Chief Executive Officer regarding Council’s activities and performance.
MOVED Crs Martin/Crawford
That Council:
3.1 Notes the CEO Report Issue 92 including changes to budget forecasts and project portfolio identified in December 2022.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 To outline the outcomes of the Cost Review Program 2022 to be considered as part of the development and consultation of the Draft Budget 2023/24.
MOVED Crs Bond/Crawford
The Mayor advised that items 3.3 and 3.4 of the resolution would be voted on separately.
That Council:
3.1 Notes the completion of the comprehensive and transparent cost review program where Councillors examined all twenty-eight services outlined in the Council Plan and Budget over nine council workshops and briefings.
3.2 Notes that it conducted ‘deep dive’ workshops to examine specific opportunities for service reduction options which focused on the following specific Councillor identified service activities (activities within a Council service profile) including Affordable Housing; Arts Collection; Program and Management; Arts Funding; Community Service Policy, Planning and Reviews; Economic Development and Tourism; Family Services and Support; Library Operations; Public Space Maintenance; Street Services; and Sustainability.
3.3 Resolves to consider the reduction of the Cultural Development Fund – Projects stream (funding for individual artistic/creative projects) from $187,000 to $100,000 from Draft Budget 2023/24 as part of the development of the draft budget.
A vote was taken and the MOTION was CARRIED.
Cr Crawford called for a DIVISION.
FOR: Crs Cunsolo, Bond, Sirakoff, Pearl and Clark
AGAINST: Crs Baxter, Crawford, Martin and Nyaguy
The MOTION was CARRIED.
3.4 Resolves to consider Ceasing Open House Melbourne Funding of $10,000 from Draft Budget 2023/24 as part of the development of the draft budget.
A vote was taken and the MOTION was LOST.
Cr Crawford called for a DIVISION.
FOR: Crs Bond, Clark, Pearl and Sirakoff
AGAINST: Crs Baxter, Crawford, Cunsolo, Martin and Nyaguy
The MOTION was LOST.
3.5 Resolves for the community consultation and engagement to be included as part of the Draft Budget 2023/24 process having considered the benefits, risks, change costs, compliance, regulatory, contractual and stakeholder impacts.
3.6 Notes that Council will continue to review services as part of the annual budget process to ensure that they remain relevant and align with Council Plan priorities.3.7 Notes that Council will continue to ensure Council services are delivered efficiently and effectively. Council has annual efficiency targets set in the long-term financial plan that are to be achieved to address our rates cap financial challenge.
3.8 Notes the setting of 2023/24 general rates is informed by Council’s financial strategy as part of the development of the Draft Budget 2023/24 which will consider factors such as the forecast 2022/23 cash surplus, the cost-of-living pressures, inflation impacting cost of services and project delivery while supporting the broader community.
A vote was taken on items 3.1-3.2 and 3.5-3.8 and the MOTION was CARRIED.Purpose
1.1 To provide Council with an overview of the results of the second quarter 2022/23 performance to budget and seek approval for one unbudgeted item to be funded from the surplus.
MOVED Crs Martin/Pearl
That Council:
3.1 Notes that following the mid-year budget review 2022/23 the Council is projecting a full year cumulative cash surplus of $5.79 million which compares favourably to the 10-year Financial Outlook by $3.2 million and Budget 2022/23 by $4.2 million.
3.2 Notes attachment 1 – Financial Statements with accompanying explanatory notes.
3.3 Notes Attachment 2 – material portfolio achievements, high risk projects and deferrals including key reasons identified as part of the mid-year budget review 2022/23.
3.4 Notes Budget 2023/24 development will take into consideration the updated forecast cash surplus, the increased project portfolio deferrals to 2023/24, as well as the economic environment that Council is operating in.
3.5 Approves the CEO to work with the Department of Transport to develop a package of maintenance works on state infrastructure at Council’s current service level. The package is estimated at up to $500,000 which the Department of Transport is to provide the majority of the funding. The outcome of the agreement will be presented in the CEO report.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 To seek approval from Council to make a financial adjustment to the value of the Electrical Services Contract (000742) increasing the limit of the contract from the current limit of $1.65m (Inc. GST) to $2.0m (Inc. GST) over the three-year term ending on 25 May 2024.
MOVED Crs Pearl/Sirakoff
That Council:
3.1 Approves a variation to increase the threshold value of the Electrical Services Contract 000742 from the currently limit of $1,650,000 (Inc. GST) to $2,005,250 (Inc. GST).
3.2 Notes that the increase to the limit of the contract has no budget implications.
3.3 Notes that the current contract term finishes in May 2024 and that a competitive market procurement process will commence in late 2023 to ensure continuity of service deliver.A vote was taken and the MOTION was CARRIED unanimously.
Purpose
1.1 To seek approval from Council to make a financial adjustment to the value of the Carpentry and Handyman Services Contract 000776 which commenced on 1 August 2021 for a contract value limit of $1,815,000 (Inc. GST) to $2,123,000 (Inc. GST) over the three-year term ending 31 July 2024
MOVED Crs Crawford/Bond
That Council:
3.1 Approves a variation to increase the threshold value of the Carpentry and Handyman Services Contract 000776 from the currently limit of $1,815,000 (Inc. GST) to $2,123,000 (Inc. GST).
3.2 Notes that the increase to the limit of the contract has no budget implications.
3.3 Notes that the current contract term finishes on 21 July 2024 and that a competitive market procurement process will commence in late 2023 to ensure continuity of service delivery.
A vote was taken and the MOTION was CARRIED unanimously.Crs Crawford and Clark having earlier in the meeting declared conflicts of interest in relation to this item, left the chamber at 8:12pm.
Purpose
1.1 To present the report of the Tender Evaluation Panel (TEP) for Tender RFT000194 – Drainage Asset Cleaning and Pipe Rehabilitation Services and to recommend the creation of two panels of contractors by awarding contracts:
Part A - Drainage Asset Cleaning
a) Citywide Service Solutions Pty Ltd;
b) Veolia Environmental Services (Australia) Pty Ltd;
c) MetroEnviro Maintenance Pty Ltd (as trustee for MetroEnviro Maintenance Trust);
d) Rangedale Drainage Services Pty Ltd;
Part B - Pipe rehabilitation services
a) Veolia Environmental Services (Australia) Pty Ltd;
b) M Tucker and Sons Pty Ltd;
c) TDM Pipeline Solutions Pty Ltd; and
d) Melbourne Draintech Pty Ltd.
MOVED Crs Bond/Sirakoff
That Council:
3.1 award contracts for Part A– Drainage Asset Cleaning based on the rates submitted, with an estimated value of $10.0M (Inc.GST), commencing on 1 March 2023, for the contract term of five (5) years with an optional two (2) year extension to:
a) Citywide Service Solutions Pty Ltd;
b) Veolia Environmental Services (Australia) Pty Ltd;
c) MetroEnviro Maintenance Pty Ltd (as trustee for MetroEnviro Maintenance Trust);
d) Rangedale Drainage Services Pty Ltd.
3.2 award contracts for Part B- Pipe Rehabilitation Services based on the rates submitted, with an estimated value of $6.75M (Inc.GST) commencing on 1 March 2023, for the contract term of five (5) years with an optional two (2) year extension to:
a) Veolia Environmental Services (Australia) Pty Ltd;
b) M Tucker and Sons Pty Ltd;
c) TDM Pipeline Solutions Pty Ltd; and
d) Melbourne Draintech Pty Ltd.
A vote was taken and the MOTION was CARRIED unanimouslyPurpose
1.1 To report on the expenses incurred by Councillors during October and November 2022, in accordance with the Councillor Expenses and Support Policy.
MOVED Crs Bond/Sirakoff
That Council:
3.1 Notes the monthly Councillor expenses report for October 2022 (Attachment 1) and that this will be made available on Council’s website.
3.2 Notes the monthly Councillor expenses report for November 2022 (Attachment 2) and that this will be made available on Council’s website.
3.3 Notes that the September 2022 Councillor expenses included an incorrect phone charge as noted in (Attachment 1). This will be adjusted with the correct amount and updated and reflected on Council’s website.
A vote was taken and the MOTION was CARRIED unanimously.Purpose
1.1 The purpose of this item is to report to Council written records of Informal Meetings of Councillors at the City of Port Phillip as required by the Governance rules.
MOVED Crs Crawford/Bond
That Council:
2.1 Receives and notes the written records of Informal Meetings of Council (attached) as required by the Governance Rules.
A vote was taken and the MOTION was CARRIED unanimously.
Please note: The minutes of the 15 February Council meeting will be confirmed at the next meeting.
Watch the Council meeting
More information
To view the full agenda, upcoming or past Council meeting agendas and minutes, visit our 2023 meetings and agendas page.
Council meetings typically occur on the first and third Wednesday of each month. The next Council meeting will take place at St Kilda Town Hall on Wednesday 1 March at 6.30 PM.