An event permit is required for any organised sporting, recreational, cultural, commercial or social gathering of people which is held on land managed by the Council.

We host numerous outdoor events over the summer period. These range from minor social functions and sporting events, such as fun runs, to major events like the St Kilda Festival and the Nissan/BRW Corporate Triathlon.

Major Events

The Ashes Live 2010 at South Beach Reserve Events are considered Major Events if the proposed event is likely to:

Attract over 1,000 participants, or
Require significant road closures, or
Create significant impact on the use of open space within the City of Port Phillip, or
Is a long stay event (conducted over two or more successive days)

You can apply for an event permit for these types of events through the Expression of Interest Process (EOI).

The EOI Process will open on the 15th June 2011 and closes on the 1st July 2011.

Once applications have been assessed and approved through the EOI process we then set our Summer Calendar of Events.

Medium Events

Events that involve between 200 - 1000 participants, do not involve road closures and are not long stay events can apply for an event permit throughout the year.

Downloads/Other information

Guidelines - Event Guidelines

Application Form - Event Application Form (To save information added to this form please save file under a different name.)

Minor Events

Minor events are those that involve between 20 - 200 participants.

If your event:

uses limited or no infrastructure,
is not advertising a product or organisation and
will have little to no effect on local residences and businesses

Please contact Weddings and Functions in Parks.

If your event:

involves infrastructure such as the set up of marquees
is promoting/advertising a product or organisation
may impact local residents/businesses

Please contact the Events Team

Community Events

Local communities who wish to hold an event can apply for a Community Event Permit. Harmony Day 2011 at Alma Road Community House

Downloads/Other information

Application Form - Community Event Application Form (To save information added to this form please save file under a different name.)

Guidelines - Event Guidelines

Maps

Maps of Foreshore and Open Space Event Sites-

For suggestions of other possible event sites, please contact the Events Team

Temporary Food Stalls

Food Stalls-

If you plan to serve or sell food to the public at your event you will need to obtain a Temporary Food Premises Permit from Council. Visit the Business Permits & Regulations page to find the right permit.

Temporary Structures

Temporary Structures-

Prescribed temporary structures require an occupancy permit to be issued by the Building Commission and require siting approval from the City of Port Phillip pursuant to Section 57 1(a) of the Building Act 1993. Contact the Council’s Planning & Building Services on 9209 6253 or download an Application form for Approval of Siting of temporary Structures

Foreshore Access Guidelines

Foreshore Access Guidelines - Restrictions to accessing the Foreshore Precinct and Promenade for information on vehicular and load restrictions along the foreshore.

Contact

For more information about planning an event in the City of Port Phillip.

Sophie Andrikopoulos - Foreshore Events Adviser

Jess Hall - Events Advisor

ph: (03) 9209 6355

email : eventpermits@portphillip.vic.gov.au

mail: City of Port Phillip, Private Bag 3, St Kilda PO, 3182